Executive Assistant - Active Top Secret required

Executive Assistant

Seize your opportunity to make a personal impact as an Executive Assistant.  Join a high optempo, mission critical team in support of a DoD joint service organization at the highest levels of the federal government in the heart of our nation’s capital. As an Administrative Support Specialist, you are the foundation of our overall approach to administrative support. You act as the administrative support subject matter expert for our government client.  You exhibit exceptional technical and customer service skills to resolve issues in the areas of personnel, reception and integration, general office administration, travel orders and travel claim support as quickly and efficiently as possible. GDIT is your place to make meaningful contributions to challenging projects and grow a rewarding career. 

At GDIT, people are our differentiator. As the Administrative Support Specialist, you will demonstrate knowledge and experience to effectively support administrative functions to help ensure today is safe and tomorrow is smarter. Our work depends on an Administrative Support Specialist joining our team to bring professionalism and initiative to a fast-paced environment that offers extensive options for training, certification, and career advancement. When we succeed, you succeed and together our best becomes better.  

HOW A OFFICE ASSISTANT IV WILL MAKE AN IMPACT

• Supporting military personnel actions, e.g. reception and integration, performance reports, awards, pay and allowances, reenlistments, retirements, promotions and staffing of enlisted and officer evaluations; and ensuring all military personnel attend mandatory training. 

• Conducting front desk operations and customer support, to include greeting visitors and managing visitor access within a SAP and SCI facility; understanding and supporting directorate policies and procedures; and receiving customer support questions. 

• Reviewing and processing Defense Travel System (DTS) transactions and credit card applications; for non-DTS travel; review and process travel vouchers. 

• Managing client office space calendars and conference room schedules in SharePoint sites. 

• Independently preparing various types of correspondence to the Government client, external agencies, and services per appropriate correspondence guidelines. 

• Updating and maintaining information contained in databases connected to responsibilities. 

• Attending and participating in various team and workgroup meetings. 

• Inventorying, purchasing, and restocking of office supplies. 

• Supporting the development, documentation and implementation of procedures, policies and practices to support efficient execution of all tasks. 

• Conducting other duties as assigned. 

WHAT YOU’LL NEED TO SUCCEED: 

• Required Education: BA/BS

• Required Experience: 6 years’ experience performing similar work (years of experience can substitute for a degree) with a minimum Four (4) years of related experience providing administrative support to a high ops-tempo DoD joint service organization.

• Required Technical Skills: Operational experience using Microsoft Office Suite, e.g. Word, Excel and PowerPoint; experience using the Defense Travel System (DTS). 

• Security Clearance Level: Active Top Secret with SCI Eligibility (adjudicated within the last 3 years) 

• Required Skills and Abilities:  You must show you have experience in: 

•  Independently initiating and drafting correspondence and reports.  

•  Maintaining various databases.  

• Staffing correspondence and coordinating with external agencies, such as    headquarters, major commands, and agencies within the Pentagon, etc. 

•   Training in the production, handling and tracking of classified materials in written and electronic form. 

• Coordinating special events such as partnering sessions, all-hands meetings (all organizational personnel present), office visits, project site visits to include site access approvals and escort duty. 

• Efficiently, effectively, and professionally interacting with Civilian, Military, and Contractor personnel. 

• Conducting yourself in a professional manner, working in a stressful and fast-paced environment.  

• Demonstrating outstanding communication skills while interfacing daily with senior executives (SES), senior ranking military officers, and other military and civilian personnel internal and external to the organization. 

• Being flexible and adapting to an ever-changing environment. 

 Location: On Customer Site, Washington, District of Columbia  

GDIT IS YOUR PLACE: 

• 401K with company match 

• Comprehensive health and wellness packages 

• Internal mobility team dedicated to helping you own your career 

• Professional growth opportunities including paid education and certifications 

• Cutting-edge technology you can learn from  

• Rest and recharge with paid vacation and holidays 

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