Administrative Specialist - TS/SCI w/Polygraph

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

• Working in a discreet environment handling sensitive and personal information daily

• Completing transactional duties with special attention to detail, being organized, and multi-tasking

• Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

• Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include:

• The primary focus is providing administrative support to External Department principals and teammates

• As a member of the MC Executive Staff, the AA will frequently interact with Executive Staff teammates, the MC Front Office and Internal Department, as well as Sponsor and Other Governmental Agency (OGA) counterparts

• The MC is a medium sized center but fast paced, with evolving needs and changing priorities

• While on the job training and continuous development opportunities are a priority of the Executive Staff, the resource should be able to work effectively independently or in collaboration while executing the tasks assigned

• The AA will consistently engage officers of every grade and rank, and, as a matter of professional decorum, should be able to adapt different communication styles in writing and in person accordingly

• Given the high visibility of this role, attention to detail, a willingness to ask questions to ensure accuracy, and the ability to quickly and professionally incorporate feedback are key to ensuring minimal mistakes and representing the team and center to customers

• The resource will also: assist and execute access requests utilizing Sponsor systems; be able to execute visitor request and verify clearance levels of individuals as needed; and, monitor the needs of the Department and center by assisting with office supply ordering and distribution

• Must also demonstrate a willingness to surge to assist other Branch and Department leadership as needed

• The resource should be intermediate skill level fluent with Microsoft Office and Outlook

• Other systems include but are not limited to Sponsor Access Request System, Sponsor Entitlement System, Sponsor Supply System, Sponsor Travel System, Sponsor Internal Communication System, Sponsor Reimbursement system and shared drives

• The customer is willing to train and provide OJT upon arrival for other systems

• The AA will work with Executive Staff members and management to onboard and offboard new personnel, helping administer the center Orientation program, Welcome Book, website, office call scheduling, and access/read in programs

• In doing so, the resource will also assist with reviewing vault access rosters, updating them as needed, and working with corporate components to ensure new personnel have adequate furniture, supplies, phone cards, rosters, email accounts, drive accesses, and time and attendance mechanisms

• The AA IV will be responsible for: meeting regularly with Principals to capture and manage needed work unit administrative taskings; monitoring Principal, Department, and corporate emails for action items; drafting, coordinating, and de-conflicting administrative taskings with Executive Staff members to support Principals and the Department; organizing and preparing Principals for staff meetings, all hands, conferences, and award ceremonies; compiling weekly reports for action items; and reviewing outgoing correspondence to ensure appropriate format and content

• Special functions include assisting with the center's continuity of operations program

WHAT YOU'LL NEED TO SUCCEED:

• The position requires an active TS/SCI with Polygraph security clearance

• HS Diploma and seven (7) years of relevant experience or equivalent combination of education and experience

• Core Hours are 7:00am - 3:00pm

• Proficient Word, Excel, Outlook, PowerPoint

• Able to perform duties with minimal supervision and some team interaction

• This position is on customer site

GDIT IS YOUR PLACE:

• 401K with company match

• Comprehensive health and wellness packages

• Internal mobility team dedicated to helping you own your career

• Professional growth opportunities including paid education and certifications

• Cutting-edge technology you can learn from

• Rest and recharge with paid vacation and holidays

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